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| December 03, 2021 |
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SIF BANAT CRISANA S.A. - SIF1

Convening Notice for the EGMS of November 25 (26), 2021

Release Date: 10/21/2021 12:57:05 PM

IRIS Code: 73257

CURRENT REPORT

according to Regulation no. 5/2018 and Law no. 24/2017
on issuers of financial instruments and market operations

Report date: October 21, 2021

Issuer Societatea de Investitii Financiare Banat-Crisana SA (SIF Banat-Crisana) | Registered office 35A Calea Victoriei, Arad 310158, Romania | Phone +40257 304 438 | Fax  +40257 250 165 | Webpage www.sif1.ro | Email sifbc@sif1.ro| Tax Identification Code RO2761040 | Trade Register Number J02 / 1898 / 02.09.1992 | Number In ASF AFIAA Register PJR07.1AFIAA / 020007 / 09.03.2018 Number In ASF FIAIR Register PJR09FIAIR / 020004 / 01.07.2021 | Legal Entity Identifier (LEI) 254900GAQ2XT8DPA7274 | Subscribed and paid-up share capital RON 51,542,236.30 | Regulated market on which the issued securities are traded: Bucharest Stock Exchange (BVB) Premium category (symbol: SIF1)

Important event to be reported:

Convening Notice for the Extraordinary General Meeting of SIF Banat-Crisana Shareholders of November 25 (26), 2021

The following is an English translation of the Convening Notice for the Extraordinary General Meeting of SIF Banat-Crisana Shareholders. The company provides this translation for shareholders’ reference and convenience. If the English version of this Convening Notice differs from the Romanian version, the latter prevails.

CONVENING NOTICE

The Board of Directors of Societatea de Investitii Financiare Banat-Crisana S.A. (hereinafter “SIF Banat-Crisana” or “the Company”), registered with the Trade Register Office attached to the Tribunal of Arad under number J02 / 1898 / 1992, in the ASF AFIAA Register under number PJR07.1AFIAA / 020007 / 09.03.2018, and in ASF FIAIR Register under number PJR09FIAIR/020004 / 01.07.2021, having the Unique Registration Code 2761040, and the subscribed and paid-up share capital of RON  51,542,236.30, gathered in the meeting held on October 21, 2021, convenes, pursuant to art. 117 of Law no. 31/1990, the extraordinary general meeting of shareholders (EGM) for November 25, 2021, at 10:00 hours, at the company's headquarters in Arad, 35A Calea Victoriei.

Should the conditions for validity are not met on the first call, the extraordinary general meeting of shareholders (EGM) is convened for November 26, 2021, at 10:00, with the same agenda and at the same venue.

The company's share capital consists of 515,422,363 registered shares, with a nominal value of RON 0.10, dematerialized and indivisible, each share giving the right to one vote in the general meeting of shareholders, except for the shares for which the voting right is suspended as per applicable legal provisions.

Only the persons registered as shareholders of the Company in the register of shareholders kept by Depozitarul Central S.A. at the end of office on November 11, 2021 (considered as the reference date) have the right to participate and vote in the general meeting of shareholders.

The extraordinary general meeting of shareholders will have the following topics on the agenda:

1. Election of the secretaries of the works of the extraordinary general meeting of Company’s shareholders, namely the shareholders Laurentiu Rivis, Eugen Ioan Cristea and Daniela Vasi, with the identification data available at the company’s headquarters, which will verify the fulfilment of all the formalities required by the law and the constitutive act for holding the meeting, and will prepare the minutes of the meeting.

2. Election of the commission for counting the votes cast by the shareholders on the topics on the agenda of the extraordinary general meeting of shareholders, consisting of Laurentiu Rivis, Eugen Ioan Cristea, Daniela Vasi and Adrian Marcel Lascu, having the identification data available at the company’s headquarters.

3. Approval of the method for allocating the 8,792,307 treasury shares repurchased by the Company under the buyback programs previously approved by the general meeting of shareholders in order to reduce the company’s share capital and for the distribution free of charge to members of the Company's management, programs carried out through conducting the public tender offer approved by the Financial Supervisory Authority by Decision no. 1166 / 22.09.2021, the allocation is to be done in one of the following options:

3.1 Option 1: allocation of all the 8,792,307 repurchased shares to reduce the Company’s share capital;

3.2 Option 2: the pro rata allocation of the 8,792,307 repurchased shares, respectively a number of 8,541,749 shares to reduce the Company’s share capital, and a number of 250,558 shares to be distributed free of charge to the members of the Company's management;

3.3 Option 3: the allocation of a number of 7,912,307 shares to reduce the Company’s share capital and the allocation of a number of 880,000 shares to be distributed free of charge to the members of the Company's management.

In case of approval of one of the 3 proposed options, the Board of Directors has to convene an extraordinary general meeting of shareholders having on the agenda the proposal to reduce the Company’s share capital by the cancelation of the shares allocated for this purpose.

4. Approval of December 15, 2021, as registration date (December 14, 2021, as the ex date) in accordance with the provisions of Art. 87 par. 1 of Law no. 24/2017 and ASF Regulation no. 5/2018.

Pursuant to the provisions of Article 117^1, paragraph (1) of Law no. 31/1990, of Art. 105 par. (3) of Law no. 24/2017 and of Art. 189 of ASF Regulation no. 5/2018, one or several shareholders representing, individually or jointly, at least 5% of the Company’s share capital, may request the Company’s Board of Directors the introduction of additional topics on the agenda of the EGM and/or the presentation of draft resolutions for the topics included or proposed to be included on the agenda of the EGM, provided that:

(i). In case of shareholders natural persons, the requests must be accompanied by copies of the shareholder’s identity document and the statement attesting the shareholder’s capacity and the numbers of shares held, issued by Depozitarul Central SA or, where appropriate, by the intermediaries defined under art. 2, par. (1) pt. 19 of Law no. 24/2017, providing custodian services;

(ii). In the case of legal persons shareholders, their requests must be accompanied by:

· the original or a true copy of the findings certificate issued by the Trade Register (in Romanian “certificat constatator”) or any other document, in original or true copy, issued by a competent authority of the state where the shareholder is duly incorporated, all being no older than 3 months as from the date of the publication of the general meeting’s convening notice, allowing the identification thereof in the Company’s registry of shareholders kept by Depozitarul Central SA;

· the capacity of legal representative shall be proven with the document attesting the record of the information concerning the legal representative at Depozitarul Central, issued by Depozitarul Central or, such is the case, by the intermediaries defined as per Art. 2, par. (1) pt. 19 of Law no. 24/2017, providing custodian services.

If the shareholders’ registry does not contain data on the matter of the capacity as legal representative, then this capacity is proven by means of a findings certificate issued by the Trade Register, presented in original or a true copy thereof, or any other document in original or true copy, issued by a competent authority of the state where the shareholder is duly incorporated, the document being no older than 3 months as from the date of the publication of the general meeting’s convening notice, attesting the capacity of legal representative;

· the documents attesting the legal representative capacity drafted in a foreign language other than English shall be accompanied by their translation into Romanian or English, performed by a certified translator;

· the statement attesting the shareholder’s capacity and the number of shares held, issued by Depozitarul Central SA or, where appropriate, by the intermediaries defined under art. 2, par. (1) pt. 19 of Law no. 24/2017, providing custodian services.

(iii). Are accompanied by a justification and/or a draft resolution proposed for adoption.

(iv). Are sent and registered at the Company’s headquarters in Arad, 35A Calea Victoriei, by electronic means, with an attached extended electronic signature, or by any type of courier service, with proof of delivery, by no later than November 8, 2021, 16:00 hours, in original, signed and, if the case, stamped by the shareholders or shareholders’ legal representative(s).

Shareholders have the right to submit questions to the Company concerning the topics on the Agenda of the EGM in writing form sent and registered at the Company’s headquarters in Arad, 35A Calea Victoriei, by electronic means, with an attached extended electronic signature, or by any type of courier service, with proof of delivery, no later than November 18, 2021, 16:00 hours, in original, signed and, if the case, stamped by the shareholders or their legal representatives. The requirements set out above for proving the shareholder quality, respectively of the quality of legal representative of the shareholders requesting the inclusion of additional topics on the agenda of the EGM are also properly applied to the shareholders who ask questions about the topics on the agenda of the general meetings. The Company may respond during the general meeting or by posting the response on its website in the “Frequently Asked Questions” section if the requested information is of public information nature, it is not found in the informative materials for the agenda of the general meeting or in the periodical reports of the company, and do not interfere with the Company's commercial interests.

Shareholders may exercise their voting right directly, through a representative, or by correspondence.

Shareholders may enter and attend the shareholders’ general meeting after proving their identity, in the case of natural persons by presenting the identity card or, in the case of shareholders legal entities, and natural persons shareholders that are represented, by presenting the empowerment given to the individuals they are represented by, observing the applicable laws in the matter, the provisions of this convening notice and the procedures approved by the company’s Board of Directors.

In the case of shareholders legal entities or bodies without legal personality (unincorporated entities), the capacity of legal representative is ascertained from the shareholders’ list as at the reference date issued by Depozitarul Central SA. However, if the shareholders’ registry as at the reference has no data reflecting the legal representative capacity, then this capacity is proven by means of a findings certificate issued by the Trade Register, presented in original or a true copy thereof, or any other document, presented in original or a true copy thereof, issued by a competent authority of the state where the shareholder is duly incorporated, attesting the capacity of legal representative.

The documents attesting the capacity of legal representative of the shareholders legal entities have to be issued no more than 3 months before the date of the publication of the convening notice for the shareholder’s general meeting.

The documents attesting the legal representative capacity prepared in a foreign language other than English shall be accompanied by their translation into Romanian or English performed by a certified translator.

Shareholders lacking legal capacity as well as legal entities may be represented by their legal representatives, which in their turn may appoint others by a proxy (empowerment).

Shareholders may be represented in the general meeting by other persons, under a special empowerment or a general empowerment.

For this type of voting, the special empowerment forms (in Romanian or English) must be used, compliant to the provisions of applicable legislation, made available by the company’s Board of Directors, or a general empowerment drawn up pursuant to the provisions of Law no. 24/2017 and ASF Regulation no. 5/2018. Shareholders legal entities or entities without legal personality (unincorporated entities) participating in the general meeting by someone other than their legal representative must use a special empowerment or a general empowerment, complying with the above stated requirements.

The special empowerment forms will be available in Romanian and English starting October 25, 2021, at the company’s headquarters, the company's branch office at the addresses presented herein and on company’s website, www.sif1.ro.

Shareholders shall complete and sign the special empowerment forms in three counterparts: one for the shareholder, one for the representative, and one for the company. The document for the company, completed and signed by the shareholders shall be personally lodged or sent:

·  by any type of courier service - the special empowerment form in original, accompanied by the necessary documents, to the Company’s headquarters in Arad, 35A Calea Victoriei, so that it can be registered by the company no later than November 23, 2021, 10:00 hours, subject to losing the voting right in case of default.

·  by e-mail - with extended electronic signature incorporated in accordance with Law no. 455/2001 on the electronic signature at aga@sif1.ro no later than November 23, 2021, 10:00 hours, subject to losing the voting right in case of default.

The company will recognize a general empowerment to participate and vote in the general meeting of shareholders, given by a shareholder, as a client, to an intermediate as defined in Art. 2 par. (1) pt. 19 of Law no. 24/2017, or to a lawyer, without requesting additional documents relating to such shareholder, if the general empowerment complies with the provisions of Art. 205 of ASF Regulation no. 5/2018, it is signed by such shareholder and it is accompanied by an affidavit given by the legal representative of the intermediary or by the lawyer to whom it was granted the power of representation by the general empowerment, showing that:

(i) the empowerment is granted by such shareholder, as a client, to their intermediary or, where appropriate, to the lawyer;

(ii) the general empowerment is signed by the shareholder, including the attachment of extended electronic signature, if necessary.

The affidavit given by the legal representative of the intermediary or by the lawyer to whom it was granted the power of representation by empowerment must be submitted to the company in original, signed and, where appropriate, stamped, together with the general empowerment form no later than 48 hours before the general meeting of shareholders (November 23, 2021, 10:00 hours), in case of its first use.

Shareholders may grant an empowerment generally valid for a period not exceeding three years, allowing the designated representative to vote on all matters discussed in the general meeting of shareholders provided that the general empowerment is being given by the shareholder, as a client, to an intermediary as defined in art. 2 par. (1) pt. 19 of Law no. 24/2017, or to a lawyer.

Shareholders may not be represented in the general meeting of shareholders, based on a general empowerment, by a person who is in a conflict of interest, as per the provisions of art. 105 par. (15) of Law no. 24/2017.

General empowerment shall be submitted to the Company 48 hours before the general meeting (no later than November 23, 2021, 10:00 hours), in copy, including the statement of compliance with the original, under the representative’s signature.

Before submitting the special or general empowerments, shareholders may notify the Company about the appointment of a representative, by sending an e-mail to: aga@sif1.ro.

Shareholders have the option to vote by correspondence prior to the general meeting of shareholders, by using the correspondence voting forms provided by the company.

The correspondence voting forms will be available in Romanian and English, beginning October 25, 2021, at company’s headquarters, company's branch office, at the addresses presented herein, and on company’s website, www.sif1.ro.

Subject to losing the voting right in case of default, the correspondence voting forms duly completed and signed by the shareholders, together with all accompanying documents, shall be sent to company’s headquarters in Arad, 35A Calea Victoriei, to be registered no later than November 23, 2021, 10:00 hours, either:

· by any courier service, the correspondence voting form in original, printed on paper;

· by e-mail - with the extended electronic signature incorporated in accordance with Law no. 455/2001 on the electronic signature at: aga@sif1.ro.

To send the special empowerment forms, the correspondence voting forms and the accompanying documents by post or any type of courier services, the following requirements shall be observed:

· the special empowerment or the correspondence voting form, duly completed and signed in the original by the shareholder, shall be inserted into an envelope writing on it clearly and with capital letters: “Special empowerment / correspondence voting form – name, surname / corporate name of the shareholder”;

· the above-mentioned sealed envelope, together with the rest of the accompanying documents shall be sent to the Company in an envelope having clearly written with capital letters “PENTRU AGA” / “FOR GMS”.

If a shareholder voted by sending a correspondence voting form, but then attends the general meeting either in person or through a representative, the vote cast by correspondence shall be annulled. In this case, only the direct vote or the vote expressed through the representative shall be taken into consideration.

If the person representing the shareholder by personal participation in the general meeting is other than the person which has cast his vote by correspondence, then for the validity of their vote, will present at the meeting a written revocation signed by the shareholder or by the representative who cast his vote by correspondence. This is not necessary if the shareholder or their legal representative is present at the general meeting.

The Board of Directors of the Company will provide a detailed procedure for direct vote, vote by special / general empowerment, or voting by correspondence, and the documents necessary to be submitted by the shareholders to exercise their vote in each manner. This mandatory procedure will be available for inspection at company’s headquarters office, branch office and on company’s website, beginning October 25, 2021.

Shall be considered null the special/general empowerments forms and correspondence voting forms non-compliant as per the time for their transmittal to the company as mentioned in the Convening Notice and those not complying with the legal and statutory provisions and the procedure established by the Board of Directors.

If a shareholder is represented by a credit institution providing custody services, this may vote in the general meeting of shareholders based on the voting instructions received by electronic means of communication, without the need for a special or general empowerment granted by the shareholder. The custodians shall vote in the general meeting of shareholders exclusively in accordance with, and within the limits of the instructions received from their clients as shareholders at the reference date. In such circumstances, in order to be able to participate and vote in the general meeting, the credit institution providing custody services submits to the Company a statement on their own responsibility given by the legal representative of the credit institution, stating:

i) in clear, the name of the shareholder on whose behalf the credit institution attends and votes in the general meeting of shareholders;

ii) the credit institution provides custody services for that shareholder;

Subject to losing the voting right, the voting documents together with all the accompanying documents shall be sent to the headquarters of the company in Arad, Calea Victoriei, nr. 35A to be registered until November 23, 2021, 10:00 hours, in original, by any courier service or by e-mail, at aga@sif1.ro, with embedded extended electronic signature as per Law no. 455/2001 on electronic signature.

In case there will be requests for the amendment of the agenda of the meeting and the agenda will be published in a revised form, the special empowerment forms and the correspondence voting forms will be updated and made available to shareholders beginning November 10, 2021.

The informative materials for the topics on the agenda of the meetings and the draft resolutions submitted for the approval of the general meeting will be made available for the shareholders beginning October 25, 2021. These will be available at Company’s headquarters on working days between 14:00 and 16:00 hours.

All the informative materials for the general meeting will be available on Company’s website www.sif1.ro, as well as at SIF Banat-Crisana’s headquarters office in Arad, and company's Bucharest branch office, at the following addresses:

· Headquarters, Arad, 35A Calea Victoriei, tel: +40257 304 438

· Bucharest branch, Sector 2, 46-48 S.V. Rahmaninov Street, 3rd floor, tel: +4021 311 16 47.

Given the measures taken by the Romanian authorities related to preventing the spread of the COVID-19 virus, the Company informs the shareholders that the extraordinary general meeting of shareholders will be held with strict application of all legal provisions in force at the date of the general meeting regarding the conditions of access and the number of participants in events held indoors, depending on the decisions taken by the competent authorities.

Considering the current pandemic context, SIF Banat-Crisana recommends to the shareholders, as preventive protection measures, the following:

- to access the informative materials for the EGM in electronic format, made available on Company's website www.sif1.ro, in the section General Shareholders’ Meetings;

- to vote by correspondence, using the Correspondence voting form made available by the Company on the website www.sif1.ro, in the section General Shareholders’ Meetings, as an alternate method to direct or by representative participation;

- to use as a matter of priority as means of communication with the Company the electronic communication channels provided, using the e-mail with incorporated extended electronic signature regardless of the documents sent to the Company (proposals for the addition of new topics on the EGM agenda, draft decisions, questions addressed to the Company on the topics on the agenda of the EGM, special or general empowerment forms for representation in the EGM, Correspondence voting forms, and any other documents related to the EGM sent to the Company) and only as ancillary, to send the documents by post, courier or to submit them directly to the Company.

 

 

Chairman of the Board of Directors, Bogdan-Alexandru DRAGOI                                    

                

Compliance Officer, Eugen Cristea

 



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